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Saint Mary's College of California
Assistant Registrar - Service Specialist  
  Posted Friday, April 08, 2016
Saint Mary's College of California seeks applicants for the position of Assistant Registrar - Service Specialist

Closing Date/Time: 4/14/2016 11:59 PM Pacific
Salary: Depends on Qualifications
Job Type: Full-Time
Location: CA 94556, CA


Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity. 


The Assistant Registrar - Service Specialist serves as the first point of contact for the Registrar's office. This position is customer service focused and a Veteran Affairs representative. The position works closely with staff, students and faculty to explain college policies and procedures. Offers guidance to students and faculty for resolving challenges. The position serves as a project manager for the Registrar's Office by developing, organizing and completing project work.

1. This position is primarily stationed at the front counter in order to assist students, faculty and staff seeking assistance, participate in registration activities, input and maintain data and information, answer phone and

in-person inquiries. Initial responder to weekly phone inquiries that require detailed research and correspondence at times.

2. Develop, monitor, and apply records management best practices for both paper and electronic records. Maintain and disseminate the Registrar's Office records retention schedule. Accurately attach metadata and archive records in document management imaging system using a classification system and a controlled vocabulary. Ensure accurate and timely maintenance of student records.

3.This position will serve as a project manager for services provided by the Registrar's Office. This position will assist with planning, executing and closing projects for the Registrar's Office. This position will partner with staff in the Registrar's Office as well as other key contributors to the success of the Registrar's Office . These departments include but are not limited to ITS, Financial Aid, Admissions and Business Offices.

4. The position serves as a Veteran Certifying Official. This position processes student enrollment verification to the VA, monitors and reports change of study in majors and programs, complies with VA's changes in procedure or process, tracks the number of enrolled Yellow Ribbon students and amounts of tuition and fees, audits VA students' financial accounts to maintain accurate payments and collaborates with the Business Office and Financial Aid office regarding VA student accounts

5. Process Leave of Absences and Withdrawals requests.
  • Import withdrawal requests using Survey Monkey software
  • Monitor leave requests with regard to probationary standing

Provide recommendations for denied leaves and withdrawal requests Provide information regarding withdrawal and leave policies to students, faculty and staff. Provide notification to other departments, the Business and Financial Aid offices 

Experience and Qualifications:

Education Required: BA or a combination of education and experience may be considered.
Experience: 3+ years
Skills/ Abilities: Knowledge of Ellucian Colleague, Experience with Document Management Systems such as ImageNow
Other Requirements: Travel for professional conferences and some evening work.

Supplemental Information:

Application Instructions: Please apply on-line at http://jobs.stmarys-ca.edu

1) Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College
2) A resume
3) The name and contact information for three (3) professional references.

In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.

Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at http://www.stmarys-ca.edu/public-safety/annual-security-and-fire-safety-report-0. To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

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Human Resources
Saint Mary's College of California
Saint Mary's College of California
Moraga CA 94575
Phone: (925) 631-4212

University of San Francisco
Vice Provost for Strategic Enrollment Management  
  Posted Monday, May 02, 2016

The University of San Francisco (USF), a Jesuit Catholic university, seeks an innovative, forward-thinking, analytical, collaborative and highly experienced Vice Provost for Strategic Enrollment Management. The successful candidate will provide vision and leadership to the University in all areas of strategic enrollment management, including admissions, financial aid, enrollment services, student accounts, and registrar functions. Applicants are expected to have a broad understanding of competitive challenges, technological opportunities, and cutting-edge enrollment management practices in the rapidly-changing landscape of higher education. Guided by the University’s Mission, Vision, and Values, the Vice Provost will lead with creativity, integrity, inclusiveness, wisdom and energy and will partner with the deans of the schools and the College of Arts and Sciences and other campus leaders to develop successful and integrative enrollment management approaches in alignment with University goals, priorities, and aspirations.

The Vice Provost for Strategic Enrollment Management will be a leader and a team-builder who can motivate and manage staff committed to academic excellence, and who can develop and implement innovative and state-of-the-art enrollment and retention strategies that involve the entire University community. She or he will support the development of a comprehensive, high-quality, data-driven, and evidence-based strategic enrollment program for a global university that serves domestic and international students through undergraduate and graduate programs offered at the main Hilltop campus (in the heart of San Francisco), two additional sites in San Francisco (downtown and the Presidio), five locations throughout California, and online. The vice provost reports directly to the Provost and serves as a member of the Provost’s Council, the President’s Cabinet, and the University’s Leadership Team.

The vice provost will lead proactively and collaboratively to employ traditional and non-traditional means to attract, select, enroll, register and retain a highly diverse and talented group of students. She or he will supervise a staff of approximately 80 FTE positions, including professional and support staff, and oversee an operating budget of approximately $11.5 million.

USF is recognized nationally and internationally as a leading Jesuit Catholic, urban university with a global perspective. Established as San Francisco’s first institution of higher education in 1855, the university is deeply embedded in the city of San Francisco. It serves approximately 11,000 undergraduate, graduate, and professional students in the arts, sciences, education, law, management, nursing, and health professions. The University boasts one of the most diverse student bodies among four-year universities in the nation.

Recruitment will continue until the position is filled. Candidates should provide a resume, a letter of application that addresses the responsibilities and requirements described in the Leadership Statement available at www.wittkieffer.com, and the names and contact information of five references. References will not be contacted without prior knowledge and approval of candidates. These materials should be sent electronically via e-mail to the University of San Francisco consultants Charlene Aguilar and Pat Coleman at email address USanFranciscoVPSEM@wittkieffer.com. The consultants can be reached by telephone care of Laura Novak at 630-575-6943.

The University of San Francisco values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, medical condition (cancer-related and genetic–related) ancestry, national origin, race, religion, religious creed, sex, gender identity, gender expression, sexual orientation, veteran status or any other status protected by law.


Charlene Aguilar
University of San Francisco
c/o Witt Kieffer
2015 Spring Road, Suite 510
Oak Brook IL 60523
United States

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