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Saint Mary's College of California
Admissions and Recruiting Coordinator, Leadership  
  Posted Wednesday, August 17, 2016

Saint Mary's College of California

Admissions and Recruiting Coordinator, Leadership Department

Closing Date/Time:


Job Type:




Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.


This position is responsible for the development and implementation of program-specific and department-wide recruitment and admissions activities to support student enrollment growth in the Leadership Dept within KSOE. The initial focus is with the M.A. in Leadership and B.A. in Leadership and Organizational Studies programs, then growing systems and activities to include the other programs in the department.

RECRUITMENT (done collaboratively with Program Directors/Manager)

  • Outreach to prospective students via email, social media, phone, and face-to-face meetings.
  • Implement all recruitment efforts by responding to daily inquirers.
  • Respond professionally and in a timely manner with all prospective students, all of whom are adult learners, with years of work experience and are from diverse industries and job functions.
  • Develop long-term working relationships with prospective students to increase the number of qualified applicants by engaging inquirers in meaningful conversation to gauge their needs, interests and qualifications for specific programs.
  • In conjunction with program staff, develop and support effective recruitment strategies to meet annual recruiting targets.

ADMISSIONS (in collaboration with the Program Assistants/Manager)

  • Receive, process, record, and evaluate applications and related documents (e.g. transcripts, recommendations, personal statements). Oversee the acknowledgment of all received documents from applicants and recommenders.
  • Arrange faculty interviews with applicants and record results electronically and in paper files.
  • Assist in improving and streamlining the admissions documentation process using CRM database.
  • Edit and send communications to admitted students and provide further guidance to all accepted students after admission.
  • In conjunction with the Program Assistants, track the receipt of deposits and other deliverables needed prior to start of the program.


  • Plan and execute information session/open houses and orientations
  • Develop opportunities to attend and staff graduate education fairs, and corporate sponsored events to represent the programs of the Leadership Dept.
  • Develop opportunities to attend and staff local and regional alumni meetings and conferences to represent the programs of the Leadership Dept.
  • Some non-standard hours will be expected due to the nature of recruiting for potential students who are primarily available outside of normal business hours (e.g. weeknight evenings, weekends).


  • Plan and execute online recruiting strategies, including mastery of the CRM system, online information session support, and e-mail campaigns.
  • Use the CRM database to support effective recruitment strategies, develop metrics to assess the effectiveness of different recruiting campaigns, make suggestions for change in such campaigns based on an analysis of effectiveness and yield in recruiting.
  • Provide planning and support in the automation of campaigns to the prospect pool in order to increase conversion of prospects to applicants.
  • Determine effective use of social media to promote programs and recruitment events.
  • Update and maintain program website, as a marketing tool.
  • Assist in the development of an alumni database for systematic alumni outreach.


Experience and Qualifications:
  • 1+ years
  • Higher education admissions and recruitment experience, with adult learners especially preferred.
  • Working knowledge and experience with social networking
  • Working knowledge of academic programs, including curricula and admissions requirements.

Supplemental Information:

Application Instructions: Please apply on-line at

  1. Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College
  2. A resume
  3. The name and contact information for three (3) professional references.
In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.

Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at To request a paper copy please call Public Safety at (925) 631-4284. The report includes the type of crime, venue, and number of occurrences.

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Ryan Vandergriff
Saint Mary's College of California
Saint Mary's College of California
Moraga CA 94575
Phone: (925) 631-4212

Assumption College
Director of Undergraduate Recruitment  
  Posted Thursday, July 21, 2016

BASIC PURPOSE: Provides leadership in the recruitment and selection of students in support of the mission of the College.



1. Assist in the development and oversee the implementation of an undergraduate recruitment plan that is consistent with the College’s strategic enrollment plan.

2. Establishes recruitment objectives by forecasting and analyzing recruitment regions and territories. Determines annual recruitment goals for each admissions representative, implementing recruitment strategies, analyzing trends.

3. Tracks progress toward application, acceptance and enrollment goals, identifying issues and required actions.

4. Maintains a recruitment territory

5. Trains and motivates admissions staff to meet enrollment goals. Mentors individual counselor development and professional opportunities.

6. Recruits and hires new admission staff

7. Collaborates with the director of visit experiences and director of marketing to meet enrollment goals

8. Evaluates the qualifications of prospective students and makes admissions recommendations that are routinely accepted and in the best interests of the student and the College.

9. Maintains professional and technical knowledge by attending educational conferences and webinars and participating in professional organizations.

10. Represents the College at conventions, college night functions, fairs and high school visits in an effort to promote Assumption and encourage prospective students to apply for admission.

11. Makes presentations promoting the College to various groups of students, parents, and guidance personnel.

12. Conducts personal interviews with prospective students in order to familiarize them with the College’s programs and policies, and to assess their interests and goals.

13. Assists with students’ requests for financial aid and makes recommendations for scholarships and grants on the basis of scholarship, character and financial need.

14. Maintains strong contacts with the College’s Alumni as a source for prospective students.

15. Serves as a Campus Security Authority for Clery reporting purposes and a Responsible Employee for Title IX reporting purpose.

16. Performs other related duties as assigned.



*  Must be willing to contribute actively to the mission of the College as well as show respect for the Catholic and Assumptionist identity of Assumption College. ?

* Bachelor’s Degree required, Master’s Degree preferred. ?

* 5-7 years experience in college admissions or successful sales experience required. ?

* Experience with and commitment to goals-based territory management recruitment philosophy ?

* Ability to make decisions and recommendations that are data informed. ?

* Prior supervisory experience required. Training skills, presenting skills, relationship building, mentoring, and team building experience.

* Strong computer skills required. Experience with utilizing a CRM in achieving goals preferred. ?

* Strong commitment to customer service and community relations ? Strong communication skills ?

* Ability to maintain a high degree of confidentiality required.

* Ability to work evenings and weekends, including overnight travel as required. ?

* Flexibility and responsiveness in meeting new challenges ?

* Valid driver’s license required.


* Supervises the work of approximately 8 employees ?

* Interacts on a daily basis with prospective and current students, parents, alumni, high school representatives, College community, athletics, vendors and professional organizations of higher education.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sitting, standing, walking, and bending are required of this position. Use of a computer keyboard and computer screen for periods of time with close vision and the ability to adjust visual focus plus manual dexterity are required.

MENTAL DEMANDS: The mental demands described are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Examples of mental demands include reading (documents), detailed work, confidentiality, language, math, reasoning, oral communications, written communications, customer contact, multiple concurrent tasks, constant interruptions, and performing calculations when necessary.


Assumption College, a Catholic institution sponsored by the Augustinians of the Assumption and rooted in the Catholic intellectual tradition, strives to form graduates known for critical intelligence, thoughtful citizenship and compassionate service. We pursue these ambitious goals through a curriculum grounded in the liberal arts and extending to the domain of professional studies. Enlivened by the Catholic affirmation of the harmony of faith and reason, we aim, by the pursuit of the truth, to transform the minds and hearts of students. Assumption favors diversity and ecumenically welcomes all who share its goals. Assumption College is part of Higher Education Consortium of Central Massachusetts (HECCMA) and an Affirmative Action/EEOC employer encouraging candidates who would enrich the College’s diversity.

Apply on line


Elizabeth Dunbar
Assumption College
500 Salisbury Street
Worcester MA 01609
Phone: 508-767-7318

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